3/10/2024 0 Comments Free time clock calculatorSpending time doing calculations and Chasing information Accessing these documents for auditing or other reasons can be difficult and time-consuming, particularly if the records aren’t kept in an organized manner. The time cards and the documents you use to calculate them must be stored securely, taking up office or storage space. Storing physical time cards and keeping them secureĬalculating manual time cards requires either the manager or employees to keep accurate physical time cards, which can be damaged or destroyed. While doing the math by hand works when calculating employee hours, there are also plenty of reasons to be wary of it, from the amount of time it takes to the ways it makes your business vulnerable to theft. The issues with calculating time cards manually If an employee works overtime and is paid an overtime rate, you’ll want to calculate and note it separately to make sure they receive the correct overtime pay. Multiply the total by their hourly rate to determine their gross pay before deductions. Repeat these steps for each day worked within the pay period, and add all the days together for the total hours the employee worked within the workweek. So your employee worked a little over seven hours total. Subtract the employee’s shift start times from the end times.ġ2.50 – 09.37 = 03.13 and 17.13 – 13.25 = 03.88 Step 4Īdd the working hours from step three together to get the total for the day. In our example, this means your employee’s clock-in and clock-out times become 09.37 and 12.50 for the first half of their shift and 13.25 and 17.13 for the second half of their shift. To do this, you can either use a chart or simply divide the minutes by 60. Step 2Ĭonvert the minutes into decimal format-instead of minutes out of 60, make them percentages of 100. In a 24-hour time span, the hours past 12 p.m. Step 1Ĭonvert an employee’s start and end hours for the day, as well as any unpaid break time, to 24-hour time, also known as military time.įor example, your employee began working at 9:22 a.m., took a lunch break from 12:30-1:15 p.m., and ended their day at 5:08 p.m. Manually tracking employee hours by hand is an old method, but it works. How to do the math for time cards by hand Then we’ll show you how time and attendance software can address those issues and make the entire process a breeze. Once you understand how to do manual time card calculations, it’s also important to know what problems you may face with that method, such as how much time it takes and how easy it can be for employees to commit time theft. That way, even with a computer, you’ll be able to spot and correct any inevitable errors. Even more established businesses that are using Excel spreadsheets, timesheet calculators, or other time tracking methods for calculating hours should know how the math works. New small business owners may find that calculating time cards manually works well for them initially, especially if they have a small number of hourly employees and few work hours to track. Not only does it ensure you’re paying your employees the right amount, but it also helps you make sure you’re not scheduling anyone for too many or too few hours, and it allows you to understand what staffing levels your business needs to function at its best. Calculating your employees’ time cards accurately is crucial to your business.
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